Case Study: Role-Based Access Management Application 🔐📊💡

Introduction 🚀🏢🔍

In large organizations, managing user permissions across different teams and tools can quickly become overwhelming. Employees belong to various groups with different access rights, some gaining permissions through their team, while others have special exceptions. When an employee changes teams, ensuring they receive the necessary new permissions while losing outdated ones is a complex challenge.

To solve this, we developed a role-based access management application that enables organizations to define and oversee their permission structures efficiently. The system allows users to visualize, manage, and automate access rights adjustments based on team changes, eliminating confusion and manual oversight.

Challenges ⚠️🔄❓

The main challenge was maintaining clear and consistent access control while allowing flexibility for special permissions. Key difficulties included:

• Tracking inherited vs. direct permissions, ensuring correct access when employees switch teams.

• Handling exceptions, such as individuals with unique access to specific tools like Spinnaker.

• Providing a transparent overview of who has what permissions and why.

Solution & Implementation 🛠️🗂️🔄

We designed a hierarchical permission model to structure access rights efficiently:

• Levels: The system introduces Art → Train → Team levels.

• Permissions: Access rights can be defined at any level, cascading down the hierarchy.

• User Overview: Employees can view current permissions and compare them with their expected access based on role changes.

For example, a rule might state:

• All members of a Train can access the internet.

• Members of Team XY gain access to Jira.

• A user transitioning into Team XY can instantly see what new permissions they will receive and which old ones will be revoked.

Results & Impact 🎯📈💡

By automating and structuring permission management, we significantly reduced manual errors and administrative workload. Employees can now quickly verify their access rights, while administrators maintain better control over permission inheritance and exceptions.

Lessons Learned 📚💭✅

• Clear role structures prevent access confusion and enhance security.

• Automated permission adjustments reduce manual workload and human error.

• Providing a transparent view of permissions empowers employees and simplifies audits.

This project successfully streamlined permission management, ensuring that employees receive the right access at the right time—securely and efficiently. 🔒✅🚀